Membership Fee Code
The annual membership fee is $0.00. As prescribed by
non-profit regulations, the fee can be changed by vote. If a
member wants to change the fee, e.g. to finance a joint
project, the Board requires the member to submit an
application to the General Assembly in 2017, in 2019 or in
2021 etc. and get consent of the majority of members. Before
any change in membership fees becomes effective, all members
will have time to discuss it and to cancel their membership if
they do not accept a change of fees. So far, there are no
applications to change fees.
Membership Application Form
Please copy this form to a Word file, print it, sign it and
send it by fax to +49 234 701230 or scan it and send it by
email to association (at) universitypresses.org.
ASSOCIATION OF UNIVERSITY PRESSES (INTERNATIONAL ASSOCIATION
OF UNIVERSITY PRESSES)
c/o The University Press Bochum, Querenburger Hoehe 281, 44801
Bochum, Germany, association (&) universitypresses.org,
phone +49 234 701360, fax 701230, President: Professor Dr.
Martin Woesler
Application for Membership
Hereby I apply for membership in the „Association of
University Presses (International Association of University
Presses)”. The current annual membership fee is US$ 0.00.
O as a legal entity
Name:
___________________,
Email: ___________________,
Address:
______________________________________________,
Phone:
__________________,
Website: __________________.
and/or
O as a natural person (e.g. employee of a
University Press)
Name:
___________________,
Email: ___________________,
Address:
______________________________________________,
Phone:
__________________,
Website: __________________.
O I have read and agree to the Bylaws of the
Association.
, 2014
____________
_________________
__________________
Place
Date
Signature
(Stamp)
Bylaws (English translation)
(English translation)
Bylaws
§ 1
Name, Headquarters and Purpose
1.1 The name of the Association is
„Association of University Presses“ (also “International
Association of University Presses”). It shall be registered
with the Register of Associations. After the Registration
“r.a.” (registered Association) is added to the Association’s
name.
1.2 The Association has its headquarters in
Bochum, Germany.
1.3 The purpose of the Association is to
foster science, scholarship, research and teaching, especially
in the field of University Presses worldwide.
1.4 The purpose of the Association will be
realized especially through the following means:
1.4.1 Exchange of experience and cooperation
between University Presses worldwide
1.4.2 Conservation and (inclusive)
activation of the variety and diversity of University Presses
(for example are University Presses in the United States often
part of the university, have specialized on different areas of
expertise and decide on publication depending on the quality
of the manuscript, not depending on the affiliation of the
author; in Europe University Presses often are part of
university libraries (with the duty to publish all doctoral
theses of the university) or private-sector starbusts from
universities with extremely different experiences and
interests)
1.4.3 Utilization of synergies in order to
support the work of University Presses
§ 2
Charitable Status
2.1 The Association solely pursuits
charitable objectives in the sense of the chapter
„tax-priviledged purposes“ of the German Fiscal Code. The
Association acts self-lessly. It is not an organization which
primarily pursues profits, but is non-profit. Funds of the
Association may only be used for statutory purposes. Members
are not eligible to receive funds from the Association.
2.2 No natural person and no legal entity is
allowed to benefit with disproportionally high amounts or for
a purpose not adhering to the purpose as outlined in §1.
§ 3
Membership and Fees
3.1 Everybody who has registered as a member
at the founding day of the Association and their legal
successors are automatically members. They cannot be excluded
from membership at any later time.
3.2 Except from the founding members
mentioned under 3.1, every fully contractually capable natural
person who is employed by a University Press and every legal
entity, which is a University Press or is a regional or
otherwise categorized Network/Association of University
Presses, is eligible to apply in written form for membership,
as long as this person is willing to support the Association’s
purpose as defined in 1.3. „University Press“ means here any
part of a university or any legal entity, which does not only
carry the term „University Press“ in its name, but also
publishes overwhelmingly scientific/scholarly results by
university members or graduates. The Board decides on the
application within a reasonable time period, which is to be
determined by the Board. The different nature of a University
Press from the nature of other University Presses is no valid
reason to deny a membership application. The breach of the
purposes and/or the active/passive/conniving discrimination
against another University Press or another member due to
his/her difference is a valid reason to deny the membership
application. The denial of a membership application is final
and does not have to be justified.
3.4 Every member commits itself to an annual
payment of a membership fee. The amount and due date of the
annual fee is defined by the Board. Details can be found in
the Membership Fee Code.
§ 4
End of the Membership Status
4.1 The membership ends with a voluntary
withdrawal, exclusion, natural death or dissolution (e.g.
insolvency) of a legal entity.
4.2 A withdrawal has to be declared to the
Board in written form.
4.3 A member referred to in § 3.2 can be
excluded from the Association any time, with the exclusion
being effective immediately, if it violates grossly against
the interests of the Association or for any other important
reason.
4.4 The exclusion of members referred to in
§ 3.2 will be decided by the Board. The different nature of a
University Press is not a valid reason for exclusion. The
breach of the purposes and/or the active/passive/conniving
discrimination against another University Press or another
member due to his/her difference is a valid reason for
exclusion. An exclusion is final and does not need to be
justified.
§ 5
The Bodies of the Association
5.1 The Bodies of the Association are the
General Assembly and the Board.
§ 6
The Board
6.1 The Board consists of the President
(function: 1 Chair), and a maximum of two Associate Presidents
(function: 2nd/3rd Chairmen), the Treasurer and the Secretary,
a total of at least 3, maximum 5 people.
6.2 The Board members are elected by the
General Assembly for a period of 4 years. They remain in
office until the election of the next Board.
6.3 The Association is represented
externally by the president in the sense of § 26 of the German
Civil Code.
6.4 Transactions exceeding a business value
of 100,000 € are only binding for the Association with the
approval of the General Assembly.
6.5 The Board is responsible to
6.5.1 conduct the daily business,
6.5.2 execute the resolutions of the General
Assembly,
6.5.3 manage the Association's assets,
6.5.4 prepare the budget for each fiscal
year,
6.5.5 do the accounting,
6.5.6 prepare the annual report,
6.5.7 prepare and
6.5.8 convene the General Assembly.
6.6 As far as decisions have to be notarized
for the Association, they will be notarized.
6.7 Members may be appointed Honorary
President with a representative function, without changes in
their membership status.
§ 7
Auditing
7.1 The General Assembly elects two Auditors
who are not Board Members, for a term of two years. They check
at the end of each fiscal year the computational accuracy of
the account and fiscal management.
7.2 The Auditors report to the next General
Assembly.
§ 8
General Assembly, Duties, Calling
8.1. The General Assembly’s duties are:
8.1.1 the election and the dismissal of the
Board Members,
8.1.2 the election of the Auditors,
8.1.3 the approval of the annual budget
prepared by the Board for the following fiscal year,
8.1.4 the acceptance of the annual report
and the formal approval of the Board’s action,
8.1.5 the fixing of the height and due date
of the annual membership fee and
8.1.6 the decision-making about changes of
the bylaws,
8.2 All members are entitled to participate
in the General Assembly.
8.3 The Regular Assembly is conducted at
least once every two years. The Board calls the members by
written invitation at least three days in advance. The
invitation shall include the agenda as well as the topics
prepared for decision at the Assembly.
8.4 The members at the Assembly decide with
simple majority by raising one’s hand. Upon application the
election is secret. A change of the Bylaws needs at least ¾ of
the votes.
8.5 The decisions of the General Assembly
are recorded in writing and they are signed by the Secretary.
§ 9
Exceptional Assembly
9.1 An Exceptional Assembly can be called,
if this seems necessary to serve the interests of the
Association, or if the call is requested by at least 1/10 of
the members in written form from the Board, including the
reasons for the call. In urgent cases, the Exceptional
Assembly can decide upon changes of the Bylaws.
§ 10
Dissolution of the Association, Liquidators
10.1 The Dissolution of the Association
happens through membership withdrawal of at least as many
members, that the total number of members falls below the
minimum number of members for Associations, which is 7.
10.2 In the case of dissolution of the
Association and in the case of loss of the charitable status
the remaining funds are donated to the “European Science &
Scholarship Association r.a.” in coordination with the fiscal
authorities.
10.3 The President and the Secretary will be
appointed as Liquidators.
Passed by the General Assembly, Bochum, October 14, 2013, see
Assembly transcript.
Revised by the General Assembly, Bochum, November 21, 2013,
see Assembly transcript.